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Evidence Guide: TLIJ4010A - Implement quality systems and procedures in a dangerous goods workplace

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

TLIJ4010A - Implement quality systems and procedures in a dangerous goods workplace

What evidence can you provide to prove your understanding of each of the following citeria?

Deliver service to customers

  1. Customer service is provided promptly to meet customer needs in accordance with organisational procedures
  2. Suggestions and complaints are treated positively and politely
  3. Opportunities to enhance the quality of services are identified and used
Customer service is provided promptly to meet customer needs in accordance with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Suggestions and complaints are treated positively and politely

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Opportunities to enhance the quality of services are identified and used

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide effective customer service on customer site

  1. Site procedures are carried out in a timely and professional manner in accordance with organisational requirements
  2. Alternative arrangements are negotiated with customers where previously arranged commitments cannot be met in accordance with organisational requirements
  3. Operations and services are provided to satisfy customer delivery, quantity and cost requirements
Site procedures are carried out in a timely and professional manner in accordance with organisational requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Alternative arrangements are negotiated with customers where previously arranged commitments cannot be met in accordance with organisational requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Operations and services are provided to satisfy customer delivery, quantity and cost requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain services and operations

  1. Information and advice given are accurate and in line with organisational procedures
  2. Information that affects customers and the efficiency of operations and services is passed to the appropriate people
  3. Factors that may disrupt operations and services are noted and appropriate measures are taken to minimise their effect
  4. Systems to monitor quantity, quality, cost and time specification for service product delivery are correctly implemented and maintained
  5. All information relating to work activities is confirmed or clarified with appropriate people as required
Information and advice given are accurate and in line with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Information that affects customers and the efficiency of operations and services is passed to the appropriate people

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Factors that may disrupt operations and services are noted and appropriate measures are taken to minimise their effect

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Systems to monitor quantity, quality, cost and time specification for service product delivery are correctly implemented and maintained

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

All information relating to work activities is confirmed or clarified with appropriate people as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Deal with difficult customer situations

  1. Customer complaints are handled courteously in accordance with organisational procedures
  2. Nature and details of the customer’s complaint are established and agreed on
  3. Action to resolve the customer’s complaint is taken wherever possible
  4. Unresolved customer complaints are referred to a higher authority
  5. All associated documentation is accurately completed in accordance with organisational procedures
Customer complaints are handled courteously in accordance with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Nature and details of the customer’s complaint are established and agreed on

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Action to resolve the customer’s complaint is taken wherever possible

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Unresolved customer complaints are referred to a higher authority

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

All associated documentation is accurately completed in accordance with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain personal presentation standards and present a professional image

  1. Company uniform is maintained to present an appropriate image in accordance with organisational requirements
  2. Specific presentation requirements are maintained in accordance with organisational requirements
  3. Truck and equipment are kept clean, tidy and uncluttered in accordance with organisational requirements
Company uniform is maintained to present an appropriate image in accordance with organisational requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Specific presentation requirements are maintained in accordance with organisational requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Truck and equipment are kept clean, tidy and uncluttered in accordance with organisational requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Present a positive company image using effective communication techniques

  1. Professional ethics are maintained to enhance customer commitment
  2. Image and good standing are maintained by taking timely actions with customers in accordance with organisational requirements
  3. Effective service environment is created through appropriate communication techniques
  4. Communication equipment is used effectively and efficiently in accordance with organisational procedures
Professional ethics are maintained to enhance customer commitment

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Image and good standing are maintained by taking timely actions with customers in accordance with organisational requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Effective service environment is created through appropriate communication techniques

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communication equipment is used effectively and efficiently in accordance with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment section in Section B of the accreditation submission.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competency in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria of this unit and include demonstration of:

knowledge of organisational procedures within job function

rectifying a complaint using workplace policy and procedures

demonstrating effective customer service within the dangerous goods industry at a customer’s site

identifying good customer service with the dangerous goods industry

Context of and specific resources for assessment

Assessment must ensure access to:

tools, equipment and personal protective equipment (PPE) currently used in the dangerous goods industry

relevant and current regulatory and equipment documentation that impacts on work activities as it applies to the dangerous goods industry

Method of assessment

Practical assessment must occur:

through activities in an appropriately simulated environment consistent with current industry practice, and/or

in an appropriate range of situations in the workplace

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended

In all cases where practical assessment is used it will be combined with targeted questioning to assess required knowledge

Assessment processes and techniques must be appropriate to the language and literacy capacity of the candidate and the work being performed

Required Skills and Knowledge

This describes the essential skills and knowledge and their level, required for this unit.

Required knowledge:

Relevant federal, state and territory standards, regulations and codes of practice

OH&S procedures and guidelines relevant to workplace operations

Relevant dangerous goods information pertaining to the relevant workplace

Workplace driving and operational instructions

Enhancements available to customers in relation to dangerous goods quality service

Required level of quality and safety for relevant workplace requirements

Role of customer service in company profitability

Requirements of workplace systems and operations and relevant equipment

Required skills:

Communicate effectively with others when implementing quality customer service in the dangerous goods industry

Interpret and follow operational instructions as they apply to the dangerous goods industry

Apply relevant agreements, codes of practice and other legislative requirements to work processes

Identify and correctly use equipment, processes and procedures

Implement contingency plans for unanticipated situations that may occur when implementing quality procedures in the dangerous goods workplace

Adapt appropriately to cultural differences in the workplace and with customers, including behaving appropriately when implementing quality service in the dangerous goods industry

Operate electronic communication equipment to required protocol

Complete documentation related to the implementation of quality customer service in the dangerous goods industry

Apply precautions and required action to minimise, control or eliminate hazards that may occur when working in the dangerous goods industry

Range Statement

RANGE STATEMENT

The Range Statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.

Customers include:

suppliers

receivers

contractors

general public

Communication techniques include:

telephone

two-way radio

email

fixed phone

mobile phone

faxes

internet

oral, aural, or signed communications

Organisational documentation includes:

transport emergency response plan (TERP)

standard operating procedures (SOP)

emergency procedures guide (EPG)

emergency information procedure (EIP)

Documentation and records include:

transport regulations as they apply to the enterprise, including local authority regulations and procedures

workplace policies and procedures

relevant Australian standards and certification requirements

relevant internal data entry books, including log books, data sheets and load sheets

TERP

Applicable legislative procedures and codes include:

Australian code for the transport of dangerous goods by road or rail: the current Australian Dangerous Goods (ADG) Code

relevant state and territory:

roads and traffic authority driving regulations and licence or permit requirements pertaining to operating heavy vehicles on unsealed roads

road rules

OH&S legislation

fatigue management regulations

environmental protection legislation and regulations